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The username is the name given to a user (or in some cases the computer or network) and is typically some abbreviation of the user?s, computer?s, or network?s name. An example would be if a user?s name is Brett Hanson, a strong username would be hansbr. It is strictly for identification purposes in the database that holds access information. In some cases, a username might also simply be your email that you use to sign up for a service, or it may also be a display name for people to find you on a service. For example, the popular payment app Venmo uses the username as a way to send someone cash. Making your username easy to remember and share may be a benefit. Other times, you may want to make your username something more unique and less identifiable. One such case would be in regard to your bank account username, which typically shouldn?t be guessable. Combined with strong, unique passwords, unique usernames can add one small extra step to make it slightly harder to get into your accounts. Username Best Practices Coupled with your password, your username is important as it is essential for access. Since it?s the key to a user?s identity when trying to access data and applications, it is important to follow some best practices. These include: Pick a username you can remember – Most services have a password retrieval or reset tool attached, but not many have a tool that allows you to retrieve your identifier. Keep it simple. Never use personal information – Information like your social security number should never be used as a username or password. Your social security number is a coveted piece of information that, if attained, can cause you a lot of personal grief. Other sensitive information to avoid would be your date of birth, any contact information, or anything else you wouldn?t want a total stranger to have. Take into account the platform you are signing into – If you want an account to stay anonymous, for example, ensure that your username is something obscure or is set to not show. We use usernames every day, so the more you are cognizant of how to best utilize them to your advantage, the better. For more great technology information contact us today at (603) 889-0800.
There is no question that a small business can benefit from technology, as has been proven time and time again. However, an issue can arise if a business bites off more than it can chew, so to speak, and ultimately creates a spike in costs. A responsible business owner will resist this temptation and prioritize the solutions they need over the ones they want – building profitability and generating capital needed to make other improvements. In this blog, we?ll examine some of the implementations that can deliver a good return on investment to a small business. Managed IT Services For the small or medium-sized business seeking maximum value for their dollar, managed IT is a great choice. For a predictable, scaled monthly fee, a managed service provider (also known as an MSP) will make sure that a company?s information technology solutions are functional before a problem or issue arises. What?s more, a relationship with an MSP can also provide invaluable access to specialized vendors, enabling you to leverage some of the best solutions available. As alluded to above, one of the biggest values that an MSP provides is in the hands-on experience that its technicians have, both on-site and remotely. A company whose solutions aren?t in working order is a company that is hemorrhaging money via downtime, and so it is crucial that a company in this situation has the means to resolve and ideally avoid downtime, continuing its productivity and revenue generation. One of the biggest benefits to investing in managed IT services is the speed at which you will see a return on that investment. Comparing the cost of an MSP?s services to the multitude of costs that these services help you avoid will help to illustrate how much an MSP can help you. How much are you spending on break/fix services, hiring and onboarding an in-house technician, updating and upgrading your hardware and software, and weathering downtime? All of these costs can be consolidated and/or eliminated with an agreement with an MSP. Hybrid Cloud The cloud is growing at an explosive pace, and for the business or organization with specific needs where accessibility and security are concerned, a hybrid cloud platform may be the best strategy to leverage this industry-shaking technology. Private clouds, while secure, are costly to implement and maintain. Public clouds are more affordable, but there are some major concerns among businesses at the thought of blindly entrusting crucial data to another organization. While the security of such methods is improving, there is an understandable need for control among many business owners that disqualifies the public cloud as a viable option. The hybrid cloud is the integration of these two halves, joined together to eliminate the downsides while preserving the advantages. This also provides control over a business? data and applications while allowing the scalability to leverage it as needed. Arguably best of all, the hybrid cloud can add the productivity that your business needs to increase revenue and profits. These reasons are large contributors to why the hybrid cloud is swiftly being considered an inevitability for all businesses by many industry experts. Bring Your Own Device (BYOD) Nowadays, just about every business has a wireless network. This has led, in conjunction with every employee coming to work with a smartphone in their pocket, to […]
A Voice over Internet Protocol solution provides your organization with unprecedented flexibility and functionality. We?ll go over some of the best ways that your organization can leverage VoIP for its benefit. Freedom The corded desk phone is a major limiting factor for your business. Since you?re usually tied to the desk while you?re using a traditional telephone system, it can be freeing to use a VoIP application on any connected device that you want. Whether it?s a desktop computer, a laptop, or a smartphone, you?ll be able to stay connected to your workplace number and contacts with a cloud-based VoIP solution. As long as your device is connected to some sort of network, you can use VoIP anywhere and anyhow you like. Flexibility Usually, a business will go into their venture with some sort of idea about how they want their infrastructure to be set up. The same can be said for implementing a telephone system, as wires and terminals need to be placed in the office. As such, it can be challenging to change a physical infrastructure without it becoming a major pain. A cloud-based VoIP system allows your business to make changes to your phone system without making drastic changes to your infrastructure. You can add new numbers or users to your infrastructure without running new cables or knocking down walls. As long as your Internet connection and network infrastructure can support the increased bandwidth, you should be fine. We recommend consulting with your IT provider to make sure your network is ready for VoIP. Functionality A traditional telephone system is generally subject to the all the bells and whistles that your provider wants to offer you. This means that in order to take advantage of a phone system, you might have to pay for services that are bundled with it. You might need the ability to make a phone call, but you certainly don?t need the 300 channels of cable television that are bundled with it. A VoIP solution lets you bypass this by customizing the solution to make your ideal telephone system. You can leverage traditional features like conference calling and voicemail alongside optional buy-ins like instant messaging, video chat, and more. You only pay for what you need. Plus, many hosted VoIP solutions give you more features for less money than traditional PBX phone systems. Does your business need hosted VoIP? To find out, reach out to us at (603) 889-0800.
A lot of times, the problems a company has with its network and infrastructure come from the inside. There are countless ways your employees can cause a major security problem for your business. They include: Retribution – Disgruntled employees can often be a problem for a business. This is no more evident than in its IT. If the employee is dissatisfied with elements of their job, they could conceivably take it out on the business. They can delete information, deliberately bring malware onto your network, or just be blatantly negligent to situations and your network can end up having many major problems. Moreover, if an employee is crafty enough, he/she could conceivably hide their betrayal; or worse yet, access the network after they?ve left the company. To handle issues like this, promptly removing access to the network after a former employee leaves the company is one way to mitigate issues; while constantly monitoring workstation behavior can give you a precise idea on just how these types of issues can be unleashed in the first place. Trickery – Hackers today realize that a frontal assault on a business network is mostly impossible, so they attempt to get in any way they can. If your employees haven?t been properly trained to decipher the telltale signs of a social engineering attack, they could put your company in a lot of danger. Having a strategy to train your staff on the best practices of handling emails and extensions can go a long way toward keeping malware and unwanted visitors off of your network. The more they know how to protect themselves, the better they can protect your business. Subversive Activities – The computers that your employees use are essential for productivity, sure, but they are also attached to one of the biggest distractions in human history: the Internet. Since there is an endless amount of content online, sometimes viewing that content can get in the way of their productivity. Some employees will go even further, viewing content that is highly inappropriate for work and could pick something up along the way, putting your network in jeopardy. To ward against this, content filtering is a great option. It gives you the opportunity to block certain websites by a per user basis. By being able to control the content that your employees can access, you can eliminate a lot of distractions, while also controlling your network against the threats third-party sites can bring. Leaking Data – Some employees could want to take information out of the sanctity of your network. Some are simply looking to be productive outside of the office, while some may just be looking to take data for personal or professional gain. Whatever their reason, it can be a big issue when people?s personal information is at stake. One solution to this is hosting information in a secure cloud server with dedicated access control. Giving your employees the option to do more away from the office is a great strategy, while preventing them from accessing information they don?t need can go a long way toward protecting that information and your network. If you would like more information about how to mitigate threats to your network and data, contact the certified professionals at White Mountain IT Services today at (603) 889-0800.
Some of the managed IT services that your organization can leverage are so helpful that it would be foolish to not at least consider the option. You might even be surprised by how many services can be outsourced thanks to managed technology solutions. We?ll walk you through some of the best services that your organization can leverage to its benefit. Server and Infrastructure Management Servers are far from the easiest technology to care for. They require near-constant monitoring and management if you want to take full advantage of them. As such, you want to make sure that your technicians are trained adequately, as those who aren?t will not be able to reliably take care of your server technology. If you don?t, you could be staring downtime in the face–a considerable issue for your bottom line. If you can?t afford to hire IT professionals, or you?re limited by your geographical location, it?s easier to invest in managed services. A third-party IT provider can host your servers on their own infrastructure in a secure, off-site location. This makes it easier to maintain and manage them, while also allowing for near-constant access to information through the cloud. Security Management Security is also an adequate way to take advantage of managed IT services. This is particularly due to the fact that security is an extremely volatile thing for a lot of different industries. There are countless threats and vulnerabilities out there, all of which need to be addressed in some way in order to make sure your organization isn?t at risk of an attack. On the off-chance that you don?t have security professionals on staff, you don?t want to leave your business vulnerable. Outsourced security professionals can monitor and maintain your organization?s infrastructure with critical patches and security updates to ensure that security is always top-of-mind. After all, it only takes a single weak link to break your security down. Help Desk Management or Solution Implementation It?s not an uncommon event to see an IT department that has too much work placed on their shoulders. This is because IT management is extremely specialized work that only trained technicians can effectively manage. Therefore, there is some value in being able to lift some of this responsibility off of their shoulders, all for the betterment of the services rendered. Too much work can often lead to cut corners, in which case the work would have to be done again soon afterward. It?s easier and more efficient to outsource at least some of the responsibility of IT management, be it for a help desk or solution implementation, to a third-party provider. This helps your organization get more done with less, all without sacrificing one or the other. Ultimately, the important question that you might have about managed services is the cost versus the value of the services rendered. By outsourcing the solutions, you are removing the responsibility of managing and maintaining them from your day-to-day duties, freeing up more time to invest in other, more profitable endeavors. If your organization wants to take full advantage of all its resources, White Mountain IT Services can help. To get started with our managed services, call us today at (603) 889-0800.
